Format: PDF
Size: 16 pages; print on 8.5" x 11" paper (for full-size, print on 11" x 14" and trim to 9.5" x 11.5")
Intended audience: Frontline workers, managers and physicians
Best used: Download the PDF or read all of the stories online by using the links below.
Break up a team meeting with a little fun with this Hank Lib, which features a few sentences about planning for time off. From the Winter 2015 Hank.
Use this word scramble to provide some variety in your next meeting.
Use this scorecard to determine team weakness(es)in six essentials of good attendance and set SMART goal(s) for improvements.
Employees calling in sick was having a negative impact at the radiology lab.
Those serving the South San Francisco Medical Center and Daly City Medical Office Building had to work harder to fill in gaps.
Morale was sinking. And tired employees were vulnerable to getting sick, creating a downward attendance spiral.
Recognizing a crisis, the UBT issued an anonymous attendance survey and found there was widespread confusion about sick leave.
Wanting to encourage teamwork in improving attendance and to boost department morale, team members agreed to create department-wide goals, a department-wide educational effort, and a group celebration.
But the true aim was clear—help all staff members make their goals and encourage them to attend the party. They also wanted employees to have a clear understanding of expectations.
In setting the new targets in the attendance guidelines, the team defined clear goals. By announcing the guidelines at a staff party, it also set an upbeat tone, says labor co-lead Donna Haynes.
The new targets included:
Supervisors met with each employee to review his or her attendance trends and to discuss concerns or needs. The staff found the meetings supportive.
"They asked, 'What can we do to help?’ They were trying to encourage you," says labor co-lead and lead mammography technologist, SEIU UHW, Adie Hoppis.
Employees who met the guidelines were invited to a quarterly lunch—complete with white tablecloths, silverware, wine glasses (for nonalcoholic beverages), music and catered food. Managers served the staff members.
"We're there to celebrate the staff," says Tracey Fung, service unit manager. "They were really floored. There had never been anything like this before in the department."
Hoppis says the lunches are a powerful positive reinforcement.
"They’re really nice. You’re treated special.”
With more employees at work, patient waiting time has decreased.
"Employees are happier, and patients are, too," Hoppis says.
Once sick leave guidelines were clarified, the South San Francisco Radiology department fixed its attendance issues.
This list is adapted from material prepared by the National Attendance Program Strategic Planning Incentives task team.