Northwest

Driving for Better Communication Leads to Better Courier Routes

  • Brainstorming ways to encourage use of email system, including instructing and coaching one another on the system
  • Diversifying its communication methods, including the creation of a communication board with information about the projects the team is working on, notes from UBT meetings and a copy of the department’s weekly e-newsletter, “Heads Up”
  • Changing from a representative UBT to a general membership UBT with regularly scheduled meetings throughout the region, so that all employees are able to participate​​

What can your team do to g

Speedy Slides Boost Service, Scores and Morale

  • Tracking slide turnaround times on a white board
  • Discussing turnaround times and quality assurance issues in team huddles
  • Meeting weekly with the UBT’s sponsors to help with engagement and remove barriers
  • Including pathologists to facilitate better communication between staff and physicians

What can your team do to remove barriers in your daily work? What else could your team do to use huddles to improve quality? 

Putting Emergency Room Patients on the Fast Track

  • Setting up a fast track area with four patient rooms at the front of the department
  • Agreeing to use standardized criteria for triage
  • Keeping patients in treatment rooms only while being treated; waiting occurs in the fast track waiting area

What can your team do to identify areas that need improvement? What else could your team do to shorten the time patients have to wait for service?

 

 

Kids Learn to Grow and Cook Healthy Food
  • Partnering with Thriving Schools, one of KP’s Community Benefit programs
  • Adapting a successful program in a new and innovative context
  • Mobilizing KP care givers to volunteer in their own community, leveraging their specific expertise

What can your team do to participate in KP's Community Benefit programs?  What else could your team do to build a culture of health and safety in the workplace?

 

 

Laureen Lazarovici Tue, 07/19/2016 - 15:16

Staying Nimble With Innovation From the Frontlines

  • Deploying smartphones in primary care clinics so care givers can take photos of skin rashes for dermatologists to diagnose
  • Opening mini-clinics in retail stores staffed by nurse practitioners to provide routine care for both KP health plan members and non-members, many of whom did not have health insurance prior to the Affordable Care Act
  • Rejecting a new texting technology at a labor and delivery department when employees, managers and physicians concluded cellular reception in their building couldn’t support it—and not becoming discouraged.

What

Worker Wins Support for Life-Altering Test

  • Cultivating a culture of partnership and freedom to speak up with new ideas
  • Enlisting a physician champion to approach the regional medical director
  • Researching the new technology, including its money-saving potential 

What can your team do to identify the barriers that stop employees from speaking up? What else could your team do to encourage everyone to share ideas, suggestions and concerns?

 

Dental Teams Put Patients at Ease With "Spa-like" Services

Submitted by Sherry.D.Crosby on Wed, 05/18/2016 - 10:47
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Learn how dental teams in the Northwest are improving patient satisfaction by creating a "wow" experience that exceeds expectation.

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Jennifer Gladwell
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Sherry Crosby
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Northwest dental teams, like the one pictured above, are taking the stress out of dental visits with warm blankets, pillows, and personal headphones. 29055
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Team-led approach improves patient satisfaction
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Peace and relaxation don’t usually come to mind when visiting the dentist, but Kaiser Permanente dental teams in the Northwest are making that a reality by offering spa-like services for patients.

KP members can choose from an array of complimentary offerings that include heated blankets, pillows, and personal headphones. Started in 2013 by team members in the Glisan Dental Office, the amenities are a hit with patients. Even better, the team’s idea has spread to other KP dental offices in the Northwest region. Read the whole story on the Northwest InsideKP portal.

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From Tears to Cheers

Submitted by Laureen Lazarovici on Fri, 05/13/2016 - 00:08
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How a pharmacy unit-based team turned itself around and reduced stress by improving communication, increasing involvement and building camaraderie.

Communicator (reporters)
Jennifer Gladwell
Editor (if known, reporters)
Tyra Ferlatte
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Shannon Cazinha, UBT development consultant, worked with management co-lead Linh Chau and union co-lead Fairy Mills (left to right) to help their Northwest pharmacy team make improvements that gave members more control over their work.
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Working with outdated processes and procedures is sure to cause stress. Getting team members involved in performance improvement will help turn things around.

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From tears to cheers
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Pharmacy UBT pulls through with good communication and widespread involvement
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Fairy Mills, a pharmacy technician and member of UFCW Local 555, has worked for Kaiser Permanente for 29 years. Not long ago, however, there were days she left the Mt. Scott Pharmacy ready to cry, exhausted. Wait times were up and service scores had plummeted. She thought about retiring but decided to tough it out—and was voted in as the union co-lead for the department’s unit-based team.

About the same time, Linh Chau arrived as the new supervisor. He wasn’t sure what he’d stepped into. “It was the perfect storm,” he says. “The team was stressed out, members were unhappy, membership was up, and in the midst of it all, we were implementing a new software system.”

Pharmacies in the Northwest region were in a tough spot a year or so ago—and that was especially true for the Mt. Scott Pharmacy. Part of the Sunnyside campus, it’s the second busiest pharmacy in the region, seeing an average of 500 patients a day and filling nearly 1,000 prescriptions.

Although other regions had already made the transition to ePIMS, a software system that syncs up with KP HealthConnect®, the migration process hadn’t been easy.

“We had to reenergize the team,” Chau says.

Chau and Mills’ first strategy was to give staff members confidence that things would improve. The two co-leads began rounding, checking in with UBT members regularly and making sure everyone had a chance to offer suggestions for improvement— giving them the power to shape how things are done, one of the key elements for beating back burnout.

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How Managers Manage Stress

Submitted by Laureen Lazarovici on Fri, 05/13/2016 - 00:07
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Tips and tools for and by managers and leaders to relieve job pressure—on themselves and others.

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Tyra Ferlatte
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Managers use rounding as a powerful tool for creating a culture where employees are free to raise concerns—and that helps reduce stress levels.
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How Managers Manage Stress
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Part of a manager’s job is to look at the big picture—and job stress and burnout are usually part of the picture in health care. Operational leaders from two regions share their thoughts on keeping workplace energy and morale high.

Wendy Watson (Northwest)
Regional vice president, Professional, Clinical and Continuing Care Services 

There’s very little downtime in our work. We want to deliver great service, quality, affordability. The pace is fast, as our industry is changing rapidly. That can be a formula for stress. No one can do this work alone—we all need to support one another.

Build strong teams

High-performing unit-based teams are part of the solution. Solving even one problem at a time can help a team increase job satisfaction and get results, and that reduces stress. If you are leading teams you have to be very purposeful—making time with your team, creating space to talk and making our meeting time productive and solution-focused.

Some of our facilities have Living Room huddles, where people from all departments gather before the start of business, and one department presents a topic. It’s an opportunity to learn and build relationships across the facility. The more connected we are, the more we can support each other.

Make time for yourself

Running is my No. 1 antidote to stress. I try to run regularly—early in the morning before the workday, and longer on weekends. It’s my way to expend physical energy and feel mentally reenergized.

You have to make time for yourself, and that includes exercise. It’s not easy to do. But when you make exercise a priority, you create energy to be able to deal more effectively with stress.

Corwin Harper (Northern California)
Senior vice president, Area Manager, Napa-Solano

It’s hard to generalize about stress because everybody has a different stress meter. We all handle things differently. It’s an issue of work-life balance, and we’re in an industry where we all invest our personal energy, because health care is about caring for others.

People have to be aware of that and think about what they can do to manage their energy and stress levels. We should proactively manage things at work that sap energy and invest in things that raise our energy.

How do you help others?

As a leader, I have to be aware of what I can do to minimize energy-wasters and reduce job stress.

We talk about stress in our workplace safety conversations. I address it as part of leadership rounding. And rounding is not just checking the box. It’s focused on engaging with people about how they’re doing, letting them know you care, encouraging them to spend time with their families and calling out work-related issues that are barriers to performance.

We focus on creating a culture where we understand and respect one another.

Know yourself

I hate sitting all day long. I do core exercises at work in my spare moments. You have to know when to step away and recharge. I try to eat right, exercise, listen to music and pray. I’m still working on getting enough sleep.

Rounding for results

Rounding is a powerful tool for creating a culture where employees are free to speak. Having a short list of open-ended questions to ask each person on a regular basis makes it easier for staff members to raise concerns—and that, in turn, helps reduce stress levels.

 

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