Engaged, Enabled, Empowered
How regional leaders are helping unit-based teams improve care and costs.
How regional leaders are helping unit-based teams improve care and costs.
What can your team do to huddle more often and more effectively?
What can your team do to improve patient satisfaction and efficiencies in your department? What else could your team do to relieve scheduling backlogs?
Watch the story of Colorado's Autism and Development Pediatrics UBT, which improved access by reducing the rate of missed appointments.
Every quarter, Colorado leadership recognizes a unit-based team that excels at putting our members first while building camaraderie.
The Autism and Development Pediatrics UBT, which started in April 2015, is a classic example of how collaboration can make the care experience even better. Members of this cross-functional team tackled the dreaded ‘no-show’ rate for their area of focus. They zeroed in on making process improvements to significantly lower the rate while also increasing access and member satisfaction.
To see this team in action, watch the video on Inside KP at http://www.insidekpco.net/value-compass-award-improving-access-lowering-no-show-rate. Please note, this link works on KP computers only.
A unit-based team at Kaiser Permanente's Capitol Hill Medical Center in Washington, D.C. helps its department adjust to a big jump in membership--and improves patient care at the same time.
This short video shows how a unit-based team at Kaiser Permanente's Capitol Hill Medical Center in Washington, D.C. is adjusting to a big jump in membership—and improving patient care at the same time.
A team approach provides individuals with multiple resources, helping them live full lives and manage sickle cell disease, which disproportionately affects African-Americans.
Physicians pitch in to help short-staffed nurses clear the electronic inbox in KP HealthConnect.
It’s not every day you hear of physicians offering to step in and help out staff in their assigned duties, but at the Primary Care department at Englewood Medical Office in Colorado, that’s exactly what happened.
The nursing staff, short-staffed due to medical leaves, “was overwhelmed,” says Kate Frueh, DO. Messages from patients were piling up in the electronic inbox in KP HealthConnect. Patients who might have been helped by phone or via email were coming in for appointments—making it hard for those who truly needed the in-person appointments to be seen.
“We think we’ve got some of the best nurses in the region,” says Larry Roth, MD. “We just thought, how can we help the nurses and, at the same time, help both ourselves and the patients?”
So the team brainstormed ideas, and the physicians offered to help clear the backlog.
“The nursing staff was flabbergasted,” says Linda Sawyer, RN, a member of UFCW Local 7 and the department’s labor co-lead.
After testing a couple of time blocks and working together, the physicians began setting aside 30 minutes every morning to help triage messages and call patients back directly without getting the nurses involved—and they do it again in the afternoon.
As a result, the team consistently closes encounters within an hour more than 40 percent of the time. With more problems being resolved by phone, appointment slots have opened up and access for patients needing in-person appointments has improved. Morale in the department has improved, too—and the team recently won the Colorado region’s quarterly “Value Compass” award.
Meantime, team members have been working with Linda Focht, their UBT consultant, to boost their Path to Performance ranking—which was only at Level 2 late in 2012, despite functioning at a high level in most dimensions of the Path to Performance.
Focht says some of the challenges that held the team back are common across the program—a department reorganization (including a reduction in staff), new work procedures and gaps in team training. And there were new co-leads who were unfamiliar with the process for assessing team performance.
With some of those issues addressed in the first months of 2013, the team moved up to a Level 3 in the most recent ranking.
“The team members kept their focus on the goal of more streamlined work processes,” says manager Mary Watkins, RN, “and all of the staff of the Primary Care Department are helping each other to become more successful.”
Watch a video about this team on the KP intranet.
This poster, from the November/December 2012 Bulletin Board Packet, features a Colorado team that saved money and reduced customer complaints by tackling a printer problem.
Format:
PDF (color and black and white)
Size:
8.5” x 11”
Intended audience:
UBT members, co-leads and consultants
Best used:
Post on bulletin boards, in break rooms and other staff areas to demonstrate how reminder calls can reduce patient no-shows.
This poster provides tips on how to cut no-show rates.