Communication

UBT Fair Storyboard Instructions

Submitted by anjetta.thackeray on Wed, 08/24/2011 - 23:39
Tool Type
Format
Topics
tool_UBT_Fair_Storyboard

This presentation helps teams create content and basic designs for their storyboards.

Non-LMP
Tool landing page copy (reporters)
UBT Fair Storyboard Instructions

Format:
PPT, 10 slides

Size:
8.5" x 11"

Intended audience:
Unit-based teams

Best used:
This presentation helps teams design, construct and display storyboards for a UBT fair.

For more tools, please visit the How-To Guide: UBT Fair in a Box.

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UBT Fair Timeline and Checklist

Submitted by anjetta.thackeray on Fri, 08/19/2011 - 16:53
Tool Type
Format
Topics
Tool_UBT_Fair_Timeline

This checklist with timeline provides planning at a glance for regions, service areas and facilities.

Non-LMP
Still needs design tweaks
Tool landing page copy (reporters)

Format:
PDF

Size:
8.5” x 11” (landscape)

Intended audience:
UBT consultants, public affairs staff, regional and facility-level LMP staff, and others involved in planning a UBT fair

Best used:
Rely on this six-month timeline to keep the planning committee for a UBT fair on track, with each category of tasks arrayed on overlapping bars. Print out and use this timeline when you begin planning your UBT fair and throughout your preparations to keep you on track for a successful event. Save it on your computer for access to the links to all the items in the “UBT fair in a box” toolkit on the LMP website. Use with the companion planning guide, which details individual tasks.

For more tools, please visit the How-To Guide: UBT Fair in a Box.

 

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Six Questions Every Sponsor Should Ask

Submitted by Paul Cohen on Thu, 08/18/2011 - 12:11
Tool Type
Format
Keywords
tips_SeptCatalyst_six question.pdf

One-page tip sheet with questions to help sponsors better understand and respond to their teams' needs.

Non-LMP
Tyra Ferlatte
PDF includes live link to Path to Performance tool.
Tool landing page copy (reporters)
Six Questions Every Sponsor Should Ask

Format:
PDF

Size:
8.5" x 11"

Intended audience:
Unit-based team sponsors

Best used:
One-page tip sheet with questions sponsors should ask their teams or team leaders to better understand and respond to the teams' needs. Use to help team sponsors prepare and communicate with the teams they support.

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Unit-based Teams
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Essentials for Successful Team Sponsorship

Submitted by anjetta.thackeray on Sun, 08/14/2011 - 22:04
Tool Type
Format
tool_GA_sponsoressentials

This tool offers five essential tasks for UBT sponsors.

Non-LMP
Non-LMP
Photo will be pdf of tool
Tool landing page copy (reporters)
Essentials for Successful Team Sponsorship

Format:
PDF

Size:
8.5" x 11"

Intended audience:
UBT sponsors

Best used:
This checklist of essential tasks for UBT sponsors can help them up their game while supporting and advancing their teams.

 

 

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Communication Stakeholder Summary for UBTs

Submitted by Vaughn.R.Zeitzwolfe on Wed, 08/03/2011 - 09:59
Tool Type
Format
Topics
Content Section

UBTs and their co-leads may use this tool to capture key messages that need to be given to stakeholders and to document the communication of the key messages.

Non-LMP
Tyra Ferlatte
For Team Member Engagement 1-4, Use of Tools 3-5
Tool landing page copy (reporters)
Communication Stakeholder Summary for UBTs

Format:
Word document

Size:
8.5" x 11"

Intended audience:
UBT co-leads and members

Best used:
Communicate key messages from team meetings to stakeholders who were unable to attend, and document the communication of the messages.

 

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SBAR Communication Technique

Submitted by Vaughn.R.Zeitzwolfe on Tue, 08/02/2011 - 17:12
Tool Type
Format
Topics
Content Section

SBAR (pronounced S-BAR) is a structured communication technique for organizing important information concisely.

Non-LMP
Tyra Ferlatte
For Team Process 1-3, Use of Tools 1-3
Tool landing page copy (reporters)

Format:
Doc

Size:
8.5" x 11"

Intended audience:
UBT teams and co-leads

Best used:
SBAR (pronounced S-BAR) is a structured communication technique that provides important information concisely. Use this tool in the following situations: You want an action to be considered or taken; there is key information to share with another individual, such as during change of shift; or you want to escalate a concern.

 

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Sample Meeting Evaluation Plus Delta Vaughn.R.Zeitzwolfe Tue, 08/02/2011 - 16:16
not migrated
Sample Meeting Evaluation Plus Delta
Tool Type
Format
Topics
Content Section

Format:
PDF

Size:
8.5" x 11"

Intended audience:
UBT co-leads

Best used:
This tipsheet will help you garner feedback from meeting attendees to identify what processes worked well and what processes need improvement. This will help you make changes to ensure meetings run more efficiently.

 

This tool provides UBT co-leads with a sample evaluation that can be completed at the end of a UBT meeting to identify what processes worked during the meeting and what processes need improvement. This will help you make changes to ensure future meetings run more efficiently.

Tyra Ferlatte
Tyra Ferlatte
For Team Process 1-5
Released

Meeting Logistics

Submitted by Vaughn.R.Zeitzwolfe on Tue, 08/02/2011 - 16:02
Tool Type
Format
Content Section

This worksheet covers the nuts and bolts of meeting logistics, such as reserving your room, checking for phone jacks and making sure you have flip charts and markers. 

Non-LMP
Tyra Ferlatte
For Team Process 1-4
Tool landing page copy (reporters)
Meeting Logistics

Format:
Word document

Size:
8.5" x 11"

Intended audience:
UBT co-leads

Best used:
Use this tool when scheduling and preparing for a meeting, to help you cover all the nuts and bolts. 

 

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Poster: 8 Great Tips for Getting More People Involved

Submitted by Kellie Applen on Mon, 07/25/2011 - 16:56
Tool Type
Format
Keywords
Topics
Content Section
Taxonomy upgrade extras
bb_8_great_tips

This poster features tips to help represented UBT members keep the whole team informed and engaged.

Non-LMP
Tyra Ferlatte
Tool landing page copy (reporters)
Poster: 8 Great Tips for Getting More People Involved

Format:
PDF

Size:
8.5" x 11"

Intended audience:
Frontline employees, managers and physicians

Best used:
Share these tips on engaging and informing team members with your UBT on bulletin boards, in break rooms and in other staff areas.

 

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The Best Approach Is a Team Approach

Submitted by Shawn Masten on Mon, 07/25/2011 - 15:22
Topics
Hank
Taxonomy upgrade extras
Request Number
sty_martinez_covin_peeradvice
Long Teaser

Chris Covin, MD, head of Pediatrics at the Martinez Medical Center, says patients need whole teams of caregivers pitching in to help provide the best possible care.

Communicator (reporters)
Non-LMP
Notes (as needed)
Photo attached. Note: Photo dimensions are funky. Can we do a more horizontal crop to get rid of some of the white space?--JL
Photos & Artwork (reporters)
Chris Covin, MD, chief of Pediatrics, Martinez Medical Center
Only use image in listings (editors)
not listing only
Highlighted stories and tools (reporters)
Physicians As Change Agents

More on physicians and UBTs: 

Status
Released
Tracking (editors)
Story content (editors)
Headline (for informational purposes only)
The best approach is a team approach
Deck
What UBTs offer docs
Story body part 1

I am a big proponent of the team approach to medicine. That’s why I am an active participant of my department’s unit-based team.

As the physician co-lead for the Pediatrics unit-based team, I participate in the UBT meetings both to give and to receive ideas. Ideally, a physician brings to a UBT the vision on how to work together to provide the best possible patient care, support for the management co-lead, and the willingness and openness to listen to what other people have to say. 

According to Dr. Atul Gawande, noted author and surgeon, it used to be that doctors were trained to be cowboys. They worked alone and saved the day. In today’s world, what people really need are pit crews, teams of people where everyone’s function is vital to the overall success of the enterprise. Medicine is no longer an individual endeavor—it has grown so complex and multifaceted that no physician can know everything. So we need to foster the team approach to give our patients the best possible care. 

When I first came to Kaiser nearly 10 years ago, the thing I heard that really stuck with me was the KP Service Quality credo: “Our cause is health. Our passion is service. We’re here to make lives better.” I immediately connected with it and have used it to filter everything I do. 

In other words, I always ask myself: Does what we are doing support our cause, passion and goal? If it does, then it’s usually worth doing. 

Advice to other physicians  

  • Say "thank you" and say "please." Really go out of your way to appreciate someone who comes up with an idea that has made your life easier. And do it publicly.
  • Make time for daily huddles with your staff.
  • Create an environment in which people feel free to share their ideas. One of the worst forms of waste is unused creativity.
  • Give people the benefit of the doubt; pause and reflect when you feel yourself getting upset.
  • Think outside the box. Go to staff members who aren’t at the nursing station to help out when needed. This gives the whole team a sense of ownership over patient care. 

Bottom line? Being a leader isn’t just about being in charge. Just because you’re a physician doesn’t mean you have to spearhead all of the work. If you really want to make a difference or a change, you have to include the entire staff. The work will get done better, faster and easier if we work together. And if you believe in the work that you are doing, then teamwork is a natural expression of patient care.

Tips on huddles

Huddles are a key part of my day. At the start of each day I review the day’s schedule with the medical assistant. I look for patient names that are familiar so that we are prepared for the day’s visits. For example, if I know that a patient has concerns that are likely to take up more than the usual 15-minute office visit, I will tell that to the medical assistants so they are prepared, and together, we give our patients the best care possible. 

These huddles are very informal, but they go a long way toward being prepared and letting the patients know they are well cared for.

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