Value Compass Concepts

Simple Tool Helps Teams Track Savings

Submitted by Paul Cohen on Tue, 06/17/2014 - 17:03
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sty_Co_cost tool_pc1
Long Teaser

Unit-based teams are doing thousands of projects to reduce waste and improve efficiency. This simple spreadsheet can help them calculate how much they're saving.

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Non-LMP
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Tyra Ferlatte
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Tools to Help Keep Care Affordable

A healthy bottom line is important to any business. And getting high marks from accounting means looking for ways to save money.

Here are a few ideas to help your department be more frugal.

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Using this spreadsheet enabled a pharmacy team to see it saved three times more than expected
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As more and more unit-based teams answer the call to improve affordability for health plan members, they are finding new tools that can help manage their cost-improvement projects.

One such tool, a handy spreadsheet, can help teams track and report their cost savings.

Teams track own savings

Developed by UBT consultants and financial analysts in Colorado and later adopted by UBTs in the Northwest, the tool can help teams determine the economic benefits of a performance improvement project with little or no assistance from a consultant or sponsor.

“It’s a great add-on to teams’ reporting in UBT Tracker,” says Luanne Petricich, chief pharmacist, Pharmacy Professional Affairs, in Colorado and a sponsor of 12 UBTs in the region. “It can be a very impactful way for co-leads to show their teams and others what their savings were and how they achieved them.”

In addition, teams can now record their financial results directly into UBT Tracker thanks to a new data field, Annual ROI, that allows teams to share how much money a project saved or generated. The field can be found under the Project Details tab (see graphic below).

Tool use spreads

Petricich sends the spreadsheet to any of her teams working on a cost-reduction or efficiency project to help them document their results.

One team that used the tool was the pharmacy UBT at Baseline Medical Offices in Boulder. The team had completed an inventory-reduction project that far surpassed its goal—which was to reduce its drug inventory by 10 percent, or $50,000, in three months. By adjusting order quantities to better match usage and returning overstocked medication to the mail order pharmacy for use before the expiration date, the team saved $143,000—nearly three times its original goal.

“It’s important to track your results, and this tool can help teams do that in a simple way,” says Don Larson, Baseline’s pharmacy supervisor. “It’s something we would use the next time we do a similar project.”

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5 Tips for Spreading Effective Practices

Submitted by anjetta.thackeray on Tue, 06/03/2014 - 13:40
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Format
Running Your Team
tool_spreadpractices_tips

Help your UBT effectively use project metrics, results and details to write stories, prepare storyboards, create UBT Tracker entries or otherwise spread effective practices to other teams.

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5 Tips for Spreading Effective Practices

Format: 
PDF

Size: 
8.5" x 11"

Intended audience: 
Frontline employees, managers and physicians, and UBT consultants

Best used: 
Post on bulletin boards and discuss in team meetings; use this tipsheet as a starting point for sharing how your team got results. 

 

 

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Poster: Health Is a Team Sport Videos

Submitted by Beverly White on Wed, 05/07/2014 - 12:17
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bb2014_health_is_a _team_sport_videos

This poster, which appears in the May/June 2014 Bulletin Board Packet, features a short description of three videos to use at meetings to inspire others to make healthy choices.

Beverly White
Tyra Ferlatte
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Poster: Health is a Team Sport Videos

Format:
PDF (color and black and white)

Size:
8.5” x 11”

Intended audience:
Frontline employees, managers and physicians

Best used:
Show how you and your staff can get together to make better choices and promote a healthier lifestyle.

See the videos:

Get Up—Get Moving

Stepping Up to Total Health

Getting Healthy Together

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Poster: Colorado Couriers Steer Away from Outsourcing

Submitted by Beverly White on Wed, 05/07/2014 - 12:14
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bb2014_Colorado_couriers_steer_away_from_outsourcing

This poster, which appears in the May/June 2014 Bulletin Board Packet, features a team that looked at ways to decrease outsourcing, change workflow and save money.

Beverly White
Tyra Ferlatte
Tool landing page copy (reporters)

Format:
PDF

Size:
8.5” x 11”

Intended audience:
Frontline employees, managers and physicians

Best used:
Show your staff these money-saving tips to improve workflows, upgrade technology and increase revenue. 

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Reducing Health Disparities With Outreach

Submitted by Julie on Tue, 05/06/2014 - 16:05
Request Number
sty_LAMC_hypertension outreach
Long Teaser

An internal medicine UBT at the Los Angeles Medical Center had success inviting African-American patients to a special hypertension clinic and made progress toward its goal of closing the gap between African-American patients with their hypertension under control and those of other races.

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Spreading the Word

Knowledge is power, and when you give patients good information it empowers them to take charge of their health.

Here are some ideas to get the word out.

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Members of a Los Angeles Medical Center UBT are surprised by positive response from patients
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When the internal medicine UBT at the Los Angeles Medical Center decided to focus its efforts on African Americans with hypertension, not all team members initially were comfortable with targeting patients by race for special outreach. “We worried about how patients would react,” says union co-lead Marilyn Lansangan.  

However, when they invited African-American patients to a special clinic, they were thrilled with the results. Not only did patients show up, the team made progress toward its goal of closing the gap between African-American patients with their hypertension under control and those of other races. “The barrier was not the patients. The barrier was us,” says Lansangan.

Closing care gaps

Nationwide, nearly 45 percent of African Americans suffer from high blood pressure—a rate much higher than other racial and ethnic groups. The condition tends to develop earlier in life and is likely to be more severe for them. There is some recent research from the National Institutes of Health that suggests genetics may play a part. Such social and economic factors as discrimination and poverty also may contribute. Whatever the reason, health care organizations—including Kaiser Permanente—are working to reduce the disparity.

When Jose Saavedra, M.D., the physician champion on hypertension at LAMC , heard that colleagues at Downey Medical Center held a special outreach clinic for African-American members with high blood pressure, he encouraged the internal medicine UBT to try it as well.

Targeted outreach

Team members generated a list of their African-American patients with a certain threshold of uncontrolled hypertension. LVNs and social workers called patients every day, inviting them to the special clinic. The success of the outreach calls surprised everyone. “Even when we just left a message, people would come to our clinic,” said Elenita Petrache, assistant administrator and one of the management co-leads.

At the event, clinicians educate patients about hypertension, then take their blood pressure. Depending on the results, patients queue up for a short chat with either a doctor or a nurse, who can adjust their prescription or schedule a more in-depth appointment. Patients who successfully control their blood pressure get a certificate. Everyone gets a swag bag containing an apple, bottle of water, DVD about hypertension, and information about diet and sodium.

Improving teamwork

Gayle McDow, who attended the clinic in late April, says it make sense for KP to reach out to African-American patients. "The numbers suggest that this issue is more prevalent in our community," she says.

The project also built cohesion among UBT members who work on different floors, says Petrache. “It helped two parts of the department develop a better relationship because we have common goal,” she says. “There is communication between the teams. It’s a beautiful thing.”

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Understanding Nurse Knowledge Exchange

Submitted by Andrea Buffa on Tue, 05/06/2014 - 14:52
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NKE Plus_tips

Nurse Knowledge Exchange Plus provides a blueprint for patient safety and communication. Learn how it's done.

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I cloned this shell from another mediatracker shell and can't figure out how to delete the image (which is of the healthy eating poster).
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Format:
PDF

Size:
One page, 8.5" x 11"

Intended audience:
Nurses and other KP caregivers

Best used:
To educate team members about a best practice for shift change that includes participation by the patient.

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Poster: Taking the Lead on Early Detection

Submitted by Beverly White on Mon, 05/05/2014 - 21:36
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bb2014_Taking_the_lead_on_early_detection

This poster, which appears in the May/June 2014 Bulletin Board Packet, features a radiation oncology team that harnessed the power of the Proactive Office Encounter to ensure its patients gets needed screenings.

Beverly White
Tyra Ferlatte
Tool landing page copy (reporters)
Poster: Taking the Lead on Early Detection

Format:
PDF

Size:
8.5” x 11”

Intended audience:
Frontline employees, managers and physicians

Best used:
These tips can help ensure your patients receive every preventive health screening they need. 

Read the Snapshot

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Handy Spreadsheet to Gauge UBT Savings

Submitted by Julie on Tue, 04/29/2014 - 17:40
Tool Type
Format
Running Your Team
tool_UBT Financial Benefit Calculator

Use this spreadsheet to track the financial savings from your performance improvement projects.

Non-LMP
Tyra Ferlatte
Tool landing page copy (reporters)
Handy Spreadsheet to Gauge UBT Savings

Format:
XLS (spreadsheet)

Size:
1 page

Intended audience:
UBT co-leads or team members

Best used:
Use this spreadsheet to track and determine the economic benefits of your team's performance improvement projects—you can easily see the impact of your efforts on the bottom line.

Note: Entries are placeholders; delete them and add your own information.

 

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Waste Walk: Instructions

Submitted by anjetta.thackeray on Mon, 04/14/2014 - 11:24
Tool Type
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Running Your Team
tool_WasteWalk_instructions_final

Stretch your legs and your mind with an exercise to root out waste in your workspace and or your workflow. Follow this step-by-step guide to making your team's Waste Walk a success.

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Waste Walk Instructions

Format:
PDF

Size:
8.5” x 11”

Intended audience:
Level 2 and higher unit-based teams

Best used:
UBT consultants and UPRs can use these instructions to guide teams on finding projects that solve for affordability. Allow 1½ to 2 hours for the full exercise.

Use with:

 

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Waste Walk: 8 Types of Waste anjetta.thackeray Mon, 04/14/2014 - 11:20
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Waste Walk: 8 Types of Waste
Tool Type
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Running Your Team
Topics

Format:
PDF (color and black and white)

Size:
8.5” x 11” (two-sided)

Intended audience:
Level 2 and higher unit-based teams

Best used: Download and share this introduction to performance improvement with team members as a guide to the common types of wasted resources that diminish care and service. 

Use with:

tool_TypesofWaste

Look at your work areas and workflows in a new way. These categories will help teams root out waste and solve for affordability.

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Tyra Ferlatte
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