LMP Focus Areas

Workplace Safety Tips From a Top-Rated Facility

Submitted by Paul Cohen on Tue, 06/18/2013 - 12:41
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Format
tool_WPS tips.riveride

Learn how Riverside Medical Center reduced its workplace injury rate to an all-time low in 2012.

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Non-LMP
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Workplace Safety Tips From a Top-Rated Facility

Format:
PDF

Size: 
8.5" x 11"

Intended audience:
Unit-based teams, co-leads, department managers, union stewards and safety leaders

Best used: 
Improving workplace safety starts with you. Follow this tipsheet for successful workplace safety practices.

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Poster: Changing Work, Changing Lives

Submitted by Shawn Masten on Tue, 04/30/2013 - 17:41
Tool Type
Format
poster_changing_work_lives

This poster is from the back cover of the 2012 LMP Performance Report.

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Tool landing page copy (reporters)
Poster: Changing Work, Changing Lives

Format:
PDF

Size:
8.5" x 11"

Intended audience: 
UBT members, managers, physicians, sponsors

Best used:
Post in working areas and staff break rooms to show that everyone who is a part of Kaiser Permanente can contribute to these three priorities.

 

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Activist Chef Bryant Terry: Cooking for Social Justice

Submitted by Laureen Lazarovici on Tue, 04/30/2013 - 17:12
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sty_Bryant Terry_UDC
Long Teaser

Chef and activist Bryant Terry discusses the relationship between food, social justice, health and collard greens.

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Laureen Lazarovici
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More tools for a healthy workforce

Resources on food and exercise

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Activist Chef Bryant Terry: Cooking for Social Justice
Story body part 1

Bryant Terry is a vegan chef, author and advocate for food justice. His new cookbook, Afro-Vegan, will be published next year. Terry will whip up a batch of citrus collards with raisins for the Union Delegates Conference and share how to use cooking and urban gardening as a tool for social change. He recently spoke with Laureen Lazarovici of LMP Communications.

What was your journey?

My entree into this work was as a grassroots activist in low-income communities of color. I was living in New York City, going to cooking school, and seeing the disparity in the types of food available and the impact that had on the health of communities. When I learned about the risk of a shorter lifespan for our youth, that made me want to help young people be leaders to solve this problem. So I founded b-healthy!, which stands for Build Healthy Eating and Lifestyles to Help Youth.

I realized it was their parents making the purchases, so we had to figure out how to bring parents in, how to raise their food IQ. I saw how little time people have to cook. Cooking is this lost art. People don’t even know how to make a stir fry with vegetables. It is easy to cook meat. It is a lot harder to tease out the flavors and textures just using fruits, vegetables and grains. You’ll have negative connotations of vegetables if you’ve grown up eating vegetables from a can. Those don’t taste that good.

I’ve gone from omnivore to vegetarian to vegan. But it was not a linear path for me. We are all on a journey. There is no room for judgment. My mission is not to convert people into vegans or vegetarians. I am looking to improve public health through cookbooks.

What obstacles have you encountered and how did you overcome them?

When we start talking about what people eat, folks might say, ‘It’s my decision.’ But it is important to realize we are influenced to eat things that are unhealthy by marketing. Yes, we have some autonomy. But there are forces influencing us. I want to provide a counter-narrative. We are in a beautiful moment when people are more open to things like meatless Mondays. These diets are a tool; they are not the tool, to address the crisis.

What role can Kaiser Permanente and its workforce play?

I come from a family of health care providers. They tell me all the ways the current health care system does not provide tools to them to help their clients. They are taught to respond to crises and to give pharmaceuticals. So, the first thing I would say to health care workers is: it is important to take care of yourselves. I’m referring to diet, exercise, and stress reduction, especially since you all work such long hours. The people who are working to heal people can heal themselves.

I am impressed by how Kaiser Permanente is taking the lead in prevention. Kaiser Permanente is part of that counter-narrative. And I love the farmers’ markets at hospitals. That is brilliant.

What is your favorite recipe?

I do like the citrus collards with raisins. It is symbol of my embracing the African-American community. That community is so heavily impacted. If we can make a change there, we can change the whole system.

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Making Health Care Safe Paul Cohen Thu, 04/11/2013 - 14:06
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Role
Headline (for informational purposes only)
Making Health Care Safe
Deck
Why a corrosive work environment is harmful to caregivers and patients
Request Number
sty_making healthcare safe_Catalyst_pc.doc
Long Teaser

A report by the Lucian Leape Institute finds a lack of psychological safety and respect at the workplace is one factor making health care a dangerous profession.

Story body part 1

Bringing joy and meaning to work may sound like a lofty aspiration. But if your workplace is lacking these things, it's more than dreary—it’s also dangerous, according to the Lucian Leape Institute at the National Patient Safety Foundation.

Start with the fact that health care itself is dangerous. The institute’s March 2013 report on workplace injuries in health care, “Through the Eyes of the Workforce: Creating Joy, Meaning and Safer Health Care,” noted that:

  • Health care workforce injuries are 30 times higher than other industries
  • More work days are lost due to occupational illness and injury in health care than in such industries as mining, machinery, manufacturing and construction
  • Seventy-six percent of nurses in a national survey said unsafe working conditions interfere with the delivery of care
  • An RN or MD has a five to six times higher risk of being assaulted than a city cab driver
  • Emotional abuse, bullying, threats and learning by humiliation often are accepted as “normal” conditions of the health care workplace

These conditions are harmful to patients, caregivers and the organization, according to the report:

“Workplace safety is inextricably linked to patient safety. Unless caregivers are given the protection, respect, and support they need, they are more likely to make errors, fail to follow safe practices, and not work well in teams.”

Role of leaders

The authors conclude, “The basic precondition of a safe workplace is the protection of the physical and psychological safety of the workforce.”

Physical and psychological safety is also a precondition to “reconnecting health care workers to the meaning and joy that drew them to health care originally,” said Lucian Leape Institute President Diane Pinakiewicz, at Kaiser Permanente’s second annual Workplace Safety Summit February 12.

“These preconditions enable employers to pursue excellence and continuous learning,” she said. “The purposeful maintenance of these preconditions is the primary role of leadership and governance.”

Systemic causes of harm

While pointed in their assessments, Pinakiewicz and the report’s authors refrain from finger-pointing. Pinakiewicz outlined systemic organizational stresses that work against workforce and patient safety. These include:

  • People feeling overwhelmed (58 percent of workers surveyed by the American Society of Professionals in Patient Safety cited overwork as an issue)
  • The volume of non-value adding work
  • Workforce safety and patient safety being managed separately and non-systemically
  • Operating pressures exacerbating traditional behavioral norms

The report identifies several “exemplar organizations,” including the Mayo Clinic, Virginia Mason Medical Center, Kaiser Permanente and the Coalition of Kaiser Permanente Unions, that are working to “create cultures of safety and respect.” KP’s 2012 National Agreement provisions for workforce total health and interest-based problem solving are cited as contributors to that culture.

Seven strategies for improvement

The Lucian Leape Institute offers seven strategies for improving safety and restoring joy and meaning to the health care workplace:

  1. Develop and embody shared core values of mutual respect and civility; transparency and truth telling; safety of all workers and patients; and alignment and accountability from the boardroom through the front lines.
  2. Adopt the explicit aim to eliminate harm to the workforce and to patients.
  3. Commit to creating a high-reliability organization and demonstrate the discipline to achieve highly reliable performance.
  4. Create a learning and improvement system.
  5. Establish data capture, database and performance metrics for accountability and improvement.
  6. Recognize and celebrate the work and accomplishments of the workforce, regularly and with high visibility.
  7. Support industry-wide research to design and conduct studies that will explore issues and conditions in health care that are harming our workforce and our patients.

“Through the Eyes of the Workforce: Creating Joy, Meaning and Safer Health Care” is available online from the Lucian Leape Institute at the National Patient Safety Foundation.

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Highlighted Tools

Ten Safety Practices for Supply Teams

Submitted by Paul Cohen on Thu, 03/28/2013 - 16:55
Tool Type
Format
Taxonomy upgrade extras
tips_fremontsupply_wps_bestpractices.doc

Workplace safety tips from an award-winning materials and supply team.

Non-LMP
Non-LMP
Links to story: http://www.lmpartnership.org/stories-videos/keeping-workplace-injury-free-one-touch-time
Tool landing page copy (reporters)
Workplace Safety Best Practices for Materials Management

Format:
PDF

Size:
8.5" x 11"

Intended audience:
Materials management and supply teams

Best used:
One-page tipsheet with 10 safety principles for materials management and supply teams. Use to share successful workplace safety practices with similar teams.

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Telling Our Story

Submitted by Paul Cohen on Wed, 03/06/2013 - 13:41
Tool Type
Format
tool_7 ways KP is better.doc

A seven-point tip sheet to help KP employees talk about why Kaiser Permanente is the best place to get health care.

Non-LMP
Tyra Ferlatte
This is a related tool that links to union ambassador story: http://www.lmpartnership.org/stories-videos/union-ambassadors-promote-value-help-grow-kp-membership

ART TK: An image of the tool, when PDF is complete
Tool landing page copy (reporters)
Telling Our Story

Format:
PDF

Size:
8.5" x 11"

Intended audience:
Frontline employees and teams

Best used:
This one-page tipsheet with seven short talking points describes KP's advantages as a health plan. Use to understand how Kaiser Permanente is different and better than other health plans, and to encourge non-members to consider joining KP.

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Poster: Health Is a Team Sport

Submitted by Kellie Applen on Tue, 02/26/2013 - 11:48
Tool Type
Format
Topics
total_health_poster

This poster, which appeared in the March/April 2013 Bulletin Board Packet, promotes Total Health and the Total Health Incentive Plan.

Non-LMP
Tool landing page copy (reporters)
Poster: Health Is a Team Sport

Format:
PDF

Size:
8.5" x 11"

Intended audience:
Frontline employees, managers and physicians

Best used:
Spread the word throughout your staff that the healthy choice is the easy choice. Get involved in workplace wellness.

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Poster: UBT Helps New Members Navigate KP

Submitted by Kellie Applen on Mon, 02/25/2013 - 14:32
Tool Type
Format
Topics
Content Section
Taxonomy upgrade extras
poster_falls_church_new_member

This poster from the March/April 2013 Bulletin Board Packet features a Mid-Atlantic States team that has found a way to help new members transition smoothly to KP.

Non-LMP
Tool landing page copy (reporters)
Poster: UBT Helps New Members Navigate KP

Format:
PDF

Size:
8.5" x 11"

Intended audience:
Frontline employees, managers and physicians

Best used:
This poster features a Mid-Atlantic States team that has found a way to help new members transition smoothly to KP. Post on bulletin boards in break rooms and other staff areas.

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New Member Map

Submitted by Paul Cohen on Mon, 02/04/2013 - 13:07
Format
Topics
Taxonomy upgrade extras
tool_MAS_new member map.am.doc

Tips for new members to get the most from KP's services.

Non-LMP
Non-LMP
Tool landing page copy (reporters)
New Member Map

Format:
DOC

Size:
1 page, 2 sides, 8.5" x 11"

Intended audience:
Frontline teams seeing new members in KP clinics

Best used:
This New Member Map, based on a tool developed by a team in KP's Mid-Atlantic States Region, helps new members find their way through the KP system. It can be adapted as necessary to meet the needs of patients and members in other regions. Use as a handout or template to help new members easily access KP services.

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Four Ways to Save

Submitted by Shawn Masten on Tue, 01/29/2013 - 14:26
Topics
Request Number
sty_hank34_affordability_four_ways_to_save
Long Teaser

Tips on how unit-based teams can look for ways to cut costs,  save money and improve affordability.

Communicator (reporters)
Laureen Lazarovici
Editor (if known, reporters)
Tyra Ferlatte
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Four Ways to Save Money
Story body part 1

The next step for UBTs—a step they are being challenged to take by top management and union leadership—is to make the leap from successful individual team projects to a systemic effort to implement proven practices throughout the organization.

Meantime, remember another bottom line: High-performing teams score more favorably on People Pulse questions related to efficiency and cost reduction, and high-performing teams are more likely to take on affordability projects.

Working with your colleagues to become a high-performing team is a sure step toward reducing waste and improving affordability. Being high performing will help Kaiser Permanente continue to assist and care for families and will help us ensure everyone has affordable health care.

Here are some ways that unit-based teams can help keep Kaiser Permanente affordable.

1: Build business literacy

The more teams know about the business of health care in general and of their own departments specifically, the better equipped they are to find savings. To that end, LMP’s Education and Training department is rolling out an economic literacy program in the coming year. Meantime, teams in both California regions have been using a curriculum developed by a multidisciplinary team in Northern California. The five-part course has caused some trepidation, since in the last two trainings teams go through their department’s budget line by line—but that’s exactly what gives the training its juice.

At the Fremont Medical Center in Northern California, the OR team took the training and instantly started looking for ways to save money. Co-leads Yolanda Gho, Operating Room nurse manager, and surgical tech Gus Garcia, an SEIU UHW steward, talk about the training, its benefits and how it inspired their team to do better. (For more on this team, click the Peer Advice link in the resources box.)

2: Be supply savvy

Teams that take the time to make a comprehensive assessment of their supplies—tracking inventory use, tidying up storage areas, streamlining ordering and so on—can save tens of thousands of dollars with hardly any pain.

For instance, the scientists in the Immunology department at Southern California’s regional reference lab use expensive chemicals, called reagents, to test whether patients have serious infections such as hepatitis and HIV. Cleaning out and meticulously organizing the department’s huge walk-in refrigerators allowed the team to order larger quantities of reagents at one time. Since employees have to test a sample from each shipment, fewer shipments mean fewer tests—saving staff time and expensive reagent. The work, which also means the team needs fewer rush shipments, is saving $50,000 a year.

Another example comes from the Head and Neck Surgery UBT at the Franklin Medical Office in Colorado, which kept trying small tests of change until it found a reliable way to prevent the disappearance of expensive surgical tools. Contracting with outside individuals or companies often is more expensive than having the same thing done in-house. “In-sourcing” can range from health education centers in Northern California using KP-produced pamphlets instead of costlier items from an outside company, saving $64,000, to the Ohio region opening new micro-clinics so patients in the suburbs can see KP physicians instead of non-Permanente providers. (For more on this team, click "Losing Streak Ends for UBT" in the resources box.)

3: Bring it home

Contracting with outside individuals or companies often is more expensive than having the same thing done in-house. “In-sourcing” can range from health education centers in Northern California using KP-produced pamphlets instead of costlier items from an outside company, saving $64,000, to the Ohio region opening new micro-clinics so patients in the suburbs can see KP physicians instead of non-Permanente providers. (For more on the Ohio region's work, click on "Micro-Clinics, Macro-Partnership" in the resources box.)

 

4: Collect the money we’re owed

Health care in general and Kaiser Permanente in particular is filled with mission-driven people. But KP can’t sustain its mission if we don’t collect the money we’re owed.

In Colorado, the Medicare Risk Business Services UBT members spotted and fixed a technical problem with incomplete physician signatures on patient charts, which allowed them to bring in more than $10 million in Medicare revenue that otherwise never would have been collected. In Santa Rosa, Calif., the patient services representatives in the Emergency Room analyzed data and did some role playing with one another to reduce discomfort about asking for co-payments.

Figuring out issues like these takes tenacity, as the Patient Financial Services team in the Mid-Atlantic States discovered when it set out to fix problems with workers’ compensation claims. (For more on this team, click "Closing a Financial Gap" in the resources box.)

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